Applied Arts Illustration Awards 2020

Applied Arts Illustration Awards 2020

Applied Arts Illustration Awards 2020

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The competition is open to all forms of commissioned, published, unpublished and personal work from professionals and enthusiasts created between January 2019 and January 2020 (but not entries that have been submitted into last year’s competition).

For new professionals and/or Canadians working in smaller communities or smaller businesses there are the Young Blood and community categories. Work entered in these categories considers the limited experience and resources.

Please download the 2020 Applied Arts Awards Call for Entry kit and Category kit for important information and tips on entering.

Judging Process

All work is entered digitally and judged digitally. There are no hard copies. Therefore, please read our Helpful Tips, in the 2020 Entry Kit to ensure that you prepare your work to be viewed in the best possible way.

A separate jury of senior creatives is chosen for each competition and does not include anyone from Applied Arts staff. All Judges must be invited.

The judges are divided into groups, with each viewing a different and random group of entries. Each judge reviews and scores entries separately. Judges do not confer or discuss their work, and there is only one round of judging.

Entries are given one total score, based on three criteria only:

  1. Creative merit
  2. Technical excellence
  3. Suitability for end use in the category into which it is entered

NOTE: Young Blood and Community entries are judged with the level of experience and available resources taken into consideration.

  • Each entry is judged independently on its own merit. Judges are asked not to rank or compare entries. And, judges do not discuss the work.
  • We have no pre-determined quota of winners If a category has no winners, it is eliminated. Similarly, a category may have multiple winners. All entries above the cut-off score are declared winners and are published.
  • We do not rank winners (i.e. no gold, silver, etc.). Every entry above the cut-off score is given equal exposure in the Awards Annual.

Judging FAQ

Will my piece be evaluated on anything other than the illustration? In this competition, the jury is only judging the images, not the design or art direction (entrants who want those areas looked at should enter them into the Design and Advertising disciplines of the Applied Arts Awards).

Will the judges see my descriptions during the judging? Judges do not see the creative descriptions you have entered. These are only for publishing in the Awards Annual and online Winners Gallery. If you feel your submission needs a description, you may include a short description with your assets (no more than 50 words or 10s for broadcast/video).


Deadlines

Early Bird: December 20, 2019*
Final: January 10, 2020

*Early bird rates apply.

We can grant short extensions, but we cannot guarantee one. Endeavour to have your entry finalized by the posted deadline date.


Eligibility

The competition is international and open to all forms of commissioned, published, unpublished and personal work from professionals and enthusiasts created between January 2019 and January 2020 (but not entries that have been submitted into last year’s competition). Only digital entries are accepted for this competition.

Young Blood
Professionals that have graduated within the last 3 years may apply to the Young Blood categories. For further details and eligibility refer to the Category Kit.

Community
For Canadian artists and studios working in smaller communities or with smaller businesses or budgets, to help them get the recognition they deserve without competing directly with big-budget projects and studios/agencies. See further details and eligibility refer to the category kit.

To be eligible to enter Community categories you must be Canadian and meet at least one of the following criteria:

  • Small community – The entrants and client must be in a community of less than 500,000.
  • Small Business – The client must be a single-establishment/small business, such as a restaurant, local retailer or service.
  • Shoe-String budget – The budget for the assignment must have been extremely limited.

NOTE: Work submitted in one of the professional categories not eligible to be entered into the Community Awards categories, with the exception of Young Blood (i.e. you may not submit the same entry to both a Community and non-Community category, except for Young Blood).

Eligibility FAQ

Can students enter? No. Students may only submit work to Student Competition. Go here for eligibility and deadlines for the 2020 Student Awards competition.

Can I enter something I entered last year? Not in the same competition, but if it meets the eligibility period for a different competition, then yes.

Can I enter something in multiple Awards competitions? Yes. Each competition has different eligibility periods, please check each competition to ensure it meets the eligibility requirements.


Entry Fees

Entry fees vary per sub-category and category. Please be sure to download the 2020 Illustration Awards Categories Kit for detailed pricing.

Illustration
Single: Early Bird $50 / Regular $60
Series (up to five images): Early Bird $75 / Regular $85
Complete Single (up to 9 images): Early Bird $100 / Regular $110
Complete Series (up to 9 images per piece): Early Bird $150 / Regular $160

Motion
Short (under 3 minutes): Early Bird $125 / Regular $135
Long (over 3 minutes): Early Bird $140 / Regular $150

Young Blood & Community Illustration
Single: Early Bird $40 / Regular $50
Series (up to five images): Early Bird $60 / Regular $70
Complete Single (up to 9 images): Early Bird $75 / Regular $85
Complete Series (up to 9 images per piece): Early Bird $100 / Regular $110

Young Blood & Community Motion
Short (under 3 minutes): Early Bird $75 / Regular $85
Long (over 3 minutes): Early Bird $100 / Regular $110


Categories

For the full list of Illustration categories, download our Applied Arts Category Kit.

Categories FAQ

Can I enter a piece in multiple categories? Yes. In your account on the My Entries home page, click “Copy” on any entry you’ve created. Or, after you’ve finished an entry, click “Submit in another category” and a duplicate entry will be created with all the same information. Be sure to change the discipline and entry category to the new one you want to submit to.

NOTE: Work submitted in one of the other categories above is not eligible to be entered into the Community Awards categories, with the exception of Young Blood (i.e. you may not submit the same entry to both a Community and non-Community category, except for Young Blood).

Which category does my entry belong in? Often the best way to understand a category is to see previous work that won in that category. Check our online Winner’s Gallery for examples. If you still have questions regarding our categories or require assistance in selecting the appropriate category, contact awards@appliedartsmag.com.

NOTE: Applied Arts reserves the right to move an entry to another category if we feel it unsuitable or incorrectly categorized.

Is my entry a single or a series? A single means one piece, and series means you are submitting more than one piece of the same project to a maximum of five. If an entry contains more than the specified images, we will either contact you to split the submission into multiple entries, or choose which ones will be judged, so it’s best to stick to the indicated numbers for single or series.

What is a Complete Single/Complete Series: ‘Complete’ refers to a multiple-page entry, such as a book or a publication. More images are typically required to properly show it and judge it.

What is the Young Blood category? Young Blood is a series of categories open only to entrants who have been out of school up to a certain number of years (three for Photography and Illustration, and five for Design and Advertising). As with all categories, they are judged on creative excellence, technical merit and suitability for end use, but the jury also takes into account the level of professional experience. You will be required to specify the name of the Young Blood entrant to qualify.

What is the Community category? The Community Awards was our newest Awards program, launched in 2017, to help Canadian artists and studios working on smaller, local clients get the recognition they deserve without competing directly with big-budget projects and agencies/studios. In 2019, Community Awards categories have been rolled into each of the four competitions (Photography, Illustration, Design and Advertising). Entries in these categories may not be entered in any other non-Community category with the exception of Young Blood categories.


Entry Material Requirements

All entries are submitted digitally only. Hi-res, final files are to be submitted for judging. These files will be used for publication, if selected for the Annual.

Acceptable formats:

Please also review the SUPPORTING MATERIALS section below.

Stills

  • File Format: PDF (recommended), JPG, PNG, GIF
  • File Size: 8-inches (or 203 mm) on the longest dimension
  • Resolution: 300 dpi
  • Colour Mode: RGB
  • Files should not exceed 5 MB for images/pdf files.

Motion / Online Video / Broadcast Video

  • MP4 files are strongly recommended. In this case, we strongly suggest also including a URL to the winning work so it may be published in the Awards Annual and online Winners Gallery. File size maximum: 80 MB.
  • IMPORTANT re MP4: Video files will be resized by our system to 800px wide keeping aspect ratio.
  • URLs to file sharing sites are acceptable, however, password-protected URLs are not allowed. A URL is considered a file and counts towards one file upload.

File Limitations

Single – One piece. Maximum of 1 file can be uploaded.
Series – 2-5 pieces from the same project. Maximum of 3 files may be uploaded.
Complete Single – 1 book/publication. Upload 1 file, with up to 9 pages.
Complete Series – 2-3 books/publications. Upload up to 3 files, with up to 9 pages per each book.

NOTE: URLs with links to the work counts towards one file upload.

French or other languages: you must submit a translation to English with your entry files for judging purposes. Upload the supporting documents to the supporting documents sub-section of the ENTRY MATERIALS section (Step 4 of the entry form).

Helpful Tips

Multiple-page PDFs are preferred over multiple, individual JPG files.

Use a multi-page PDF to ensure the judges can easily get the full picture, at a glance, on screen. We recommend entries be curated to the maximum number of images indicated for each category, except in the following instances: show inside pages, multiple views of 3D pieces and zoom in on small print or details. Also show work in the context of how it was seen by the audience, especially in cases for advertising work.

Including English translations or descriptions for judges within your multi-page PDF makes it easier for judges.

Look at your entry on a smaller-screen desktop. A judge may be viewing it at that size, so take that into consideration and show zoom-ins on detail.

Entry Material FAQ

Can I submit a hard copy or disk? No. Only digitally-uploaded entries are accepted.

The program crashed. Did I lose everything? No – you will be saving your work as you go through each section of the entry form. If the program crashes as you are completing a certain section, it may not have saved.

The file I uploaded won’t show me a preview. Why? You may not see the image preview if you haven’t followed the specs outlined in ENTRY MATERIAL REQUIREMENTS. Check your file and re-upload. If you continue to experience difficulties, contact awards@appliedartsmag.com.

I uploaded the wrong file. Can I change it? Yes. You can resubmit images at any time until payment is made. Click the ‘Remove’ beside the appropriate file and re-upload your image. Note: Thumbnail images may not correctly display your new image. You may need to close your browser and log back into my entries for the changes to show.


Winners Details

On the online entry form the fields for the Winners Information, Description of Entry and Creative Credits are for publication use only and are not visible to the judges. Please review this information carefully – it will be published if your entry wins.

Winners’ Information
The ‘Winner’ field is the primary company or individual you want to be credited on the project. In most cases, it is the company name, but could be an individual or individuals in the case of a photographer, illustrator, young blood, etc.

Description of Entry: The intention of the description is to provide an overall creative summary of the entry piece or project to be printed in the Annual. The description is limited to a maximum of 500 characters (including spaces).

Helpful Tips

Descriptions for the judges are not recommended, except where specifically noted. The judges do not see the typed Description of Entry – they are for publication in the Annual. If you feel strongly that judges need a description/explanation, it must be added into your image files, but please limit it to 50 words or a max 10-second intro for video/broadcast.

Case-study videos/boards are not recommended. Outcomes are not a criteria for judges in scoring. If you wish to include, upload them within the entry.

Creative Credits

Credits are a summary of the individuals or companies that have worked on the project.

A credit can be designated with an individual’s name or an organization. A credit role is a job function (i.e. Creative Director, or Production House).

Multiple names can be assigned to one credit role (i.e. if you have two Creative Directors, they are counted as only one credit role).

IMPORTANT NOTE: A maximum of six credit roles will be published in the Annual, however, all creative credits you entered will appear in the online Winners Gallery.

REMINDER: The WINNERS’ INFORMATION (including the Description of Entry) and CREATIVE CREDITS should be entered at the time of submission, as we only allow for a very short window of time to edit or add these once winners are notified.


How To Enter

The Entry Form consists of five steps. You will have the option to save your progress during each step of the process.

Create your ‘MY ENTRIES’ Account.

This is your Applied Arts Awards account for all Awards competitions. Once logged in you can edit your personal information, add, copy or edit entries and pay for entries.

Bookmark https://www.appliedartsmag.com/myentries/ for easy access to your account later.

This is your Applied Arts Awards account for all Awards competitions. Once logged in you can edit your personal information, add, copy or edit entries and pay for entries. You can also populate or modify your creative credits to save time when entering submissions.

NOTE: If you’ve entered the Applied Arts Awards 3 years, please use the email address associated with your account.

ALL entrants must complete an online entry form in My Entries, regardless of payment method, to be eligible for entry.

Step 1: Entry Information

Select from one of the Awards competitions, choose a category and add your entry title.

Step 2: Entry Materials

Entry format: All entries are to be submitted digitally only. High-resolution, final files are to be submitted for judging. These files will also be used for publication. See ENTRY MATERIAL REQUIREMENTS section above for full details and helpful tips.

File Limitations

Single – One piece. Maximum of 1 file can be uploaded.
Series – 2-5 pieces from the same project. Maximum of 3 files may be uploaded.
Complete Single – 1 book/publication. Upload 1 file, with up to 9 pages.
Complete Series – 2-3 books/publications. Upload up to 3 files, with up to 9 pages per each book.

*Multiple file formats accepted together in one entry. Note: a URL is considered one file.

Step 3: Winners’ Information

Everything entered in this section is for publication only and is not visible to the judges. Please review it carefully. There will only be a short window of time to edit this information after the Winners have been notified.

The ‘Winner’ field is the primary company or individual you want to be a credited on the piece (i.e. company name, photographer, illustrator, Young Blood, etc.).

Optional fields: Phone, email, web address and winning URL (to direct readers and visitors to view the winning work in its entirety – typically, for motion and video entries). If these are entered, they will be published beside your winning work.

NOTE: We recommend including the URL as we don’t upload the MP3 & MP4 files directly for viewing in the Winners Gallery; they are only used for judging.

Description of entry: For the purpose of providing an overall creative summary of the project in the Annual. The description is limited to a maximum of 500 characters (includes spaces).

NOTE: Descriptions are for publication use only and are not shown to the judges. Descriptions you wish to share with the judges must be included with your uploaded files.

Step 4: Creative Credits

Credits are a summary of the individual or company that have worked on the project.

The first 6 credit roles you enter will be published in the Annual. Any/all additional credit roles will appear online in the Winners Gallery.

REMINDER: A credit can be designated with an individual’s name or an organization. A credit role is a job function (i.e. Creative Director). Multiple names can be assigned to one credit role (i.e. if you have two Creative Directors, they are counted as only one credit role). You only have to enter credits once. Credits automatically get saved to your account to be used for any competition. You can either select a saved credit for your entry or you can add a new credit. To change the order of the credits, change the number from the sort column and select ‘Update Sort’ when you are finished.

NOTE: It is recommended that credits be completed at the time of submission. Please review your credits preview carefully, particularly the credits to be the printed in the Annual. If your entry is selected to be published in the Annual there will be a very limited time period to edit or add to your credits.

Step 5: Certificate information

You will receive one certificate for each winning entry. Complete the winning company/individual and/or client you wish to appear on the certificate. The entry title and the category the project won in will also be included on the certificate. You will have the opportunity to order additional certificates once winners have been notified.

A submitted entry is not final and entered in the competition until you pay for it. You may edit an entry at any time until it’s been paid. Once payment has been processed, it is final.

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Payment & Refunds

Entry fees vary. Check each Awards competition for entry fees. Only once you have paid for an entry is it considered final and officially entered and cannot be changed. You can pay for all or only some of your entries at any given time – just select which entries you want to pay for.

The payment option is on the My Entries home page. Payments can be made by Interac, Visa, MasterCard or American Express (Amex on Canadian payments only at this time). For U.S. and foreign entries, submit fees in US funds.

We only accept cheque or direct deposit in special circumstances. These cases must be pre-approved. Contact awards@appliedartsmag.com with your request.

If you are entering a piece as both a Single and as part of a Series, ensure there are two separate entries on My Entries—one for the Series and one for the Single. Keep a record of your submissions.

Payment FAQ

Can I submit more entries after paying? Yes. In My Entries, you will have the opportunity to submit additional entries even if others already entered have been paid. This will simply generate a new confirmation email when you complete your entries with payment.

I want to change something after I’ve paid. What do I do? Once an entry is paid, you cannot change the category, entry format, entry title, description of entry or creative credits. A paid entry is final, so check it carefully before proceeding to the payment fields. If declared chosen a winner, you will be given a small window of time to add or edit information.

Can I get a refund? Entries are non-refundable; costs cover administration, processing and the judging of the entry. A submission of entry acknowledges acceptance of these rules.

My client has revoked the right for me to enter work I’ve already paid for. What do I do? We do not issue refunds, but contact awards@appliedartsmag.com if you need the entry removed from the judging or winners’ pool.

I’m getting error messages when I try to pay. What do I do? If you entered your payment information incorrectly on your first attempt, any subsequent attempts would be declined, even if you change your payment type. Close your browser and log back into My Entries. You should now be able to proceed with payment. If you continue to experience difficulties, contact awards@appliedartsmag.com.


Winners

All entrants will be notified by mid-February 2020 via email. At that time, you will have a very short window of time to correct or finalize any creative credits and descriptions that you did not complete when entering.

To ensure you don’t miss the results notifications, add winners@appliedartsmag.com to your address book.

Winners FAQ

What do winners receive?

  • Your work published in print in the Spring 2020 issue
  • A complimentary copy of the Spring 2020 issue
  • Your work published online in our Winners Gallery
  • A personalized, awards certificate for every winning entry, signed by Georges Haroutiun, the founder and art director of Applied Arts.
  • The ability to share your winning entries in a digital tear sheet format directly from our online Winners Gallery

OPTIONAL OPPORTUNITIES FOR WINNERS*

  • Order additional certificates for your creative team, client, etc. with an option to order a plaque-mounted certificate
  • Order additional copies of the Awards Annual at a discount price
  • Order a personalized, engraved award trophy. This attractive Lucite cube is 3.5×3.5×3.5″ square inches.

*Additional fees apply

If I win, what image will you use for reproduction? We will use the image(s) you submitted on entry. In the case of series, complete, campaign or motion, we select a sampling at our discretion from the images submitted.

What rights do I retain if my work is chosen? You retain all rights to your images. Upon entry, you will need to grant us the rights to reproduce the image or images for both our online gallery and print edition.

My client has revoked the right for me to enter work I’ve won for. What do I do? We do not issue refunds in these cases, but please contact awards@appliedartsmag.com if you need the entry removed from the Winners’ pool.


Contact

Questions? If you’ve checked all of the above sections and cannot find the answer to your question, or if you are having difficulty entering, contact awards@appliedartsmag.com.


Disclaimer

Applied Arts reserves the right to amend these rules throughout the competition. Applied Arts assumes all entries are original and the property of the entrant, with all rights granted therein. Applied Arts reserves the rights to publish or exhibit entries for our print or electronic formats, or related promotions. Entries are non-refundable. Costs cover administration, processing and the judging of the entry. All descriptions and credits are subject to editing for length, clarity and grammar in accordance with the Applied Arts editorial style guide. A submission of entry acknowledges acceptance of these rules.

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